We’re GeoComply! We're a market-leading, hyper-growth technology provider with teams across five countries and three continents with a global customer base. And we have no plans to slow down.
Achieving 650% growth in annual revenue over the past three years and dubbed a tech “Unicorn,” we’re revolutionizing how people and businesses use the internet to instill confidence in every online interaction. Trusted by leading brands and regulators for the past ten years, our geolocation solutions are installed on over 400 million devices and analyze over 10 billion transactions a year.
At the heart of it all is the people - we are deeply committed to creating and sustaining a world-class experience for our employees and partners, and providing for the needs of our customers.
The Montreal Office Manager is responsible for providing facility and administrative support to the team as we grow our east coast footprint. We are seeking a polished and compassionate individual who is comfortable working with a diverse group of employees; an individual who prides themselves in being the first point of contact for the Montreal office and can create an organized and efficient office environment for its employees and visitors. This role will be ideal for someone who is multi-faceted and patient and can provide exceptional support to this growing team, many of whom will be, or have recently relocated from our head office in Ukraine. Applicants must be proficient in French and English.
Be the first point of contact for the office / answer phone calls and general inquiries.
Manage incoming and outgoing mail and parcels.
Maintain an organized and clean working environment by tidying and sanitizing common office areas on a regular basis.
Maintain kitchen cleanliness, ensure fridges and snacks are clean and stocked, dishwashers are routinely emptied, recycling is sorted, and plants are watered.
Maintain efficiency within the office by utilizing the best office policies, standards and procedures.
Manage space planning, seating assignments, and office moves for the Montreal office and any other North American offices assigned to you.
Support the onboarding processes of new hires, and the offboarding process for departing employees.
Provide an office tour for new hires and visitors and show them the office amenities.
Organize the activation and deactivation of office access cards as necessary.
Organize meetings, and events for your regions in collaboration with our internal events person.
Arrange catering for in-office meetings and events.
Set up IT/AV for meetings as requested, and troubleshoot system issues as needed.
Be the point of contact for the Montreal office WeWork, and any other North American WeWork offices assigned to you.
Coordinate purchase orders for office expenditures, track office expenses, and reconcile department credit card.
Complete expense reports for senior management.
Oversee some aspects fo event management.
Other administrative duties as required/assigned.
Experienced. You bring in 2+ years of office administration and management experience and event organizing.
Service-oriented. You are passionate about providing your stakeholders with top-notch service. You operate with a sense of urgency and are exceptional at prioritizing across a multitude of tasks to meet and exceed service levels.
Organized. You have the ability to prioritize workload independently, on a wide variety of tasks with minimal supervision.
Detail-oriented. You have excellent organizational skills and attention to detail.
Problem Solver. You are not afraid of challenges and see them as opportunities to practice.
High Standard of Excellence. You hold yourself and your team to a high standard of excellence.
You embody a team-driven mindset and actively participate in team development.
Committed. You have a commitment to learn and apply GeoComply’s values, business, people, and leadership principles.
- Speak Ukrainian or Russian.
Have previous experience working in an Executive Assistant capacity.
Considering that the successful candidate will be required to work and communicate with teams across four countries, three continents and a global customer base on a daily basis, and given that the significant majority of those interactions will take place solely in English, the successful candidate must be fluent in written and spoken English. In order to determine whether the knowledge of the English language was required to hold this position, GeoComply conducted a thorough analysis of its activities and:
- assessed the actual language needs associated with the duties to be performed by the successful candidate;
- ensured that the knowledge of English already required from other employees was insufficient for the performance of the successful candidate’s duties; and
- has restricted as much as possible the number of positions involving duties whose performance requires knowledge or a specific level of knowledge of English.
Joining the GeoComply team means you’ll be part of an award-winning company to work, learn and grow. We are fast-paced, high-impact, and have a can-do team culture.
To be successful in our organization, you need an eager attitude, professionalism, and the confidence to willingly work to prove yourself and your ideas, and earn the trust of the organization.
Here’s why we think you’d love working with us.
We’re working towards something big
We’ve built a reputation as the global market leader for geolocation compliance solutions for over 10 years. We’re trusted by customers from all over the world, and the next few years will be particularly exciting as we continue to scale across new markets.
Our values aren’t just a buzzword
Our values are the foundation for what we as a company care about most. They signify the commitment we make to each other around how we act and what we stand for. They are our north star as we work together to build a company we’re all proud to be a part of. Learn more, here.
Diversity, equity, and inclusion are at the core of who we are
In collaboration with our team and external partners, we promote DEI in our recruitment and hiring practices; scholarships and financial aid; training and mentorship programs; employee benefits, and more.
Learning is at the heart of our employee experience
At GeoComply, we foster an environment that empowers every employee to gain the knowledge and abilities needed to perform at their very best and help our organization grow. From a professional development budget to local training opportunities, knowledge-sharing sessions and more, we are continually investing in employee career growth and development.
We believe in being a force for good
We profoundly care about our impact on the world and strive to make meaningful contributions to the communities we work and live in. Our Impact division focuses on philanthropic and social responsibility initiatives, including supporting our local communities, advancing equality, and harnessing our technology to protect vulnerable groups. Learn more, here.
We care about our team
Our GeoComply team is talented, driven and hard-working, and is known for its positive attitude and energy. At GeoComply, we take care of our employees with the total package. Team members are generously rewarded with competitive salaries, incentives, and a comprehensive benefits program.
We value in-person collaboration
The benefits we have seen from teams being together have been tremendous in how we are able to collaborate and swiftly inform each other on what is happening across the company. By introducing an 80% attendance rate, we have seen the value in achieving more together as a company as we continue to foster collaboration across team members and departments.
Interested in joining our team? Send us your resume and a cover letter. We can’t wait to meet you!
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At GeoComply, we live our value of Act with Integrity. Our workplace is built on mutual respect and inclusion, and we welcome applicants of all backgrounds, experiences, beliefs, and identities. Creating an accessible interview experience for all candidates is important to us. If you have any requests (big or small) throughout our hiring process, please don’t hesitate to let us know so we can do our best to prioritize your needs.
We care about your privacy and want you to be informed about your rights. Please read our Applicant Privacy Notice before applying for the position.